Management Collective meeting: Monday 28th June 2004
From ANU Food Co-op Wiki
Managment Collective Meeting 10:30AM, June 28th, 2004.
Present: Sam Wilson (minutes), Peta Nicholson, Greg Carman, Lucia Mayo, Anne Edwards, Adrian (chair). Appologies: Gareth Commins, Bill, Genna Ward, Jane Rickard, David Jones, David Watson, Natalie Keene.
Contents |
Agenda
1. Business Arising From Last Meeting. 1a. Bulk Order Policy. 1b. Proposed Standing Agenda Items. 1c. Employment Subgroup Report. 2. Co-ordinator Reward Review. 3. Gareth's Report and a bit of Other Discussion. 4. ROCKS and future accommodation. 5. Finances. 6. The Door. 7. Computers and Information Stuff. 8. Bags.
1. Business Arising From Last Meeting.
1a. Bulk Order Policy:
Peta drafted a policy governing bulk orders after the last meeting, and has given it to our friendly Gillen Street lawyers to check that it's all kosher from a legal point of view. The basic premise is that, for bulk orders over $100 (or some other nominated amount), a deposit of 10% (or some other fraction) would be given by the buyer before the stock is ordered. The finalised proposed agreement will be brought back to the Management Collective, probably at the next meeting. There is a concern that bulk orders are not dependable enough as things stand. This is partly due to suppliers not delivering when they say they will, but also to co-op crew not ringing members when orders come in, or don't as the case may be. Peta is going to write up the whole bulk order process, to address these issues and make it clear to everyone how bulk orders are to be dealt with.
1b. Proposed Standing Agenda Items:
We don't have it. It's not on the website yet, but it will be because Anne is going to email it to Sam. Let 's not talk about it now, but it would be good if people could read it before the next meeting.
1c. Employment Subgroup Report:
It was agreed at the last meeting that we will pay the Assistant Manager and Accountant positions, and the Employment Subgroup was asked to figure out how. There are no problems with workers' compensation insurance. Points are given in lieu of cash from 7-Jun-04 to the end of the financial year, at which time Sam and Peta will be paid $60 and $40 respectively. Discussion surrounding 'should assistant manager and treasurer be responsible to manager?' Who is then in turn responsible to management collective? As opposed to each directly answerable to MC. The two manager positions support each other but their duties do not overlap, as has in the past led to difficulties. These roles are well delineated. It used to be that there was no one person responsible for the over-arching smooth-running of the co-op; now there is: Gareth. Gareth, Peta and Sam will get together to talk about communication between them and the MC and how it is best handled. A policy was not resolved about employment, and employee liason.
2. Co-ordinator Reward Review.
- Peta will ask Carmel why we went to the points system in the first place.
- Opening hours will remain the same. If anything they should increase, and become standard throughout the week.
- A discount voucher system will be investigated: vouchers for 50% off $10 purchase, one to be recieved for each hour worked. This is a discount, not payment in kind (remember that, you will be tested on it).
- Peta will compare the various scales of discounts and points and bring her findings to the next meeting.
- Employee discounts are okay, but co-ordinators are not employees, so the voucher system may still be open to ATO quoibles.
- Adrian will anonymously ring the ATO to get more information.
- Whatever system we use must address the differing levels of involvment in the co-op. People who give more should recieve more.
- These things will be in the next member survey.
- Co-ordinator recruitment to be revised.
3. Gareth's Report and a bit of Other Discussion.
- Anne is happy to ring members who we know aren't shopping as much as they used to, to find out why.
- Hygiene: scoops are not in all bins, and need to be hung on the outside of bins. Blue Mountains co-op has a good system; we'll ask them what it is. Celest has found a supplier of black rat-, light-, and air-proof bins somewhere down south. A grant has been applied for which would enable us to buy these.
- Parameters for Gareth's ordering: use discression, don't have to ask about everything.
- Adrian and Anne will make a list of products that we used to have but now do not; Gareth mightn't know you see.
4. ROCKS and future accommodation.
Gareth and Anne will go to the next ROCKS meeting to find out what arrangements are being made for interim accommodation. Will report back to next meeting.
5. Finances.
University holidays now, so sales have dropped. The buffer has plateaued at around $6000. The Saturday markdown has been inconsistent and needs to be improved upon.
6. The Door.
On saturday night the front door was smashed in (maybe by drunken rugby gits wanting to celebrate australia's win by phoning England and saying na na na). The good set of scales were stolen, and the phone was off the hook. Marvellous Forest W. from the wood workshop at NITA helped us fix the door, which is now stronger than it has ever been!
Aside: Let's build our very own co-op building!
7. Computers and Information Stuff.
This weekend Benalla is going to help us set up the co-op/groundswell network. We are going to have a common network so that we can use the phone line in Groundswell. That way we can have a (semi-)permanent internet connection. This will mean that we can do heaps of co-op communication stuff online, and that we'll stay in better touch with members. Sam (and others) will run workshops teaching co-ordinators and other members how to use the new technology. For more information, ask Sam.
8. Bags.
Bags are going to be bought to sell to shoppers at about 5c. each.
Next meeting:
35 Raymond Street Ainslie, Saturday 17th, 10AM.
