Management Collective meeting: Monday 7th June 2004
From ANU Food Co-op Wiki
Minutes from the Management Collective Meeting held at 10 Bonney Street Ainslie on Monday 7 June 2004
Meeting Opened
10:17am
Present
Bill Cumpsty, Greg Carman, Lucia Mayo, David Watson, Gareth Cummins, Anne Edwards, David Jones, Lea Weekes-Randall?, Adrian Gibbs
Facilitator
Anne
Minutes
Lea
Agenda
1. Standing Agenda Items 2. Bulk Ordering policy 3. Alternative Points System 4. Finance Report 5. Stock Report 6. Assistant Manager - change over 7. Payment proposal for Accountant & Assistant Manager 8. Miscellaneous
STANDING AGENDA ITEMS
David Jones will design a draft Management Collective "standing agenda items" document to be used at each meeting. Draft document on web. Send comments/suggestions to Anne u4008381@anu.edu.au
BULK ORDERING POLICY
A bulk ordering policy is being drafted to protect the interests of the Co-op and hopefully to stimulate member confidence in the bulk ordering system. Peta is working on the details but it may be as simple as asking for a deposit on orders over a certain amount. Details forthcoming.
ALTERNATIVE TO POINTS SYSTEM
Lucia and Sam will research and propose an alternative.
FINANCE REPORT
We have a $6000 buffer in the account. Peta thinks that this has happened because we are sticking to basics. What are the basics though? If by basics it is meant what sells and what doesn't then snacks and confectionery are something to be kept in stock.
STOCK REPORT
Gareth reports that
* at the moment we are running out of things quicker than we can order them. * orders are now systematic rather than sporadic and so things should improve * at present there is a long ordering process with some suppliers however this is being addressed by ordering earlier and getting credit arrangements with major new supplier * some stock, e.g. mung beans, soya beans, is seasonal or wiped out by drought – it was suggested that this type of information should be clearly communicated to members via the whiteboard.
ASSISTANT MANAGER CHANGEOVER
Due to study commitments Nat has handed over the role of Assistant Manager to Sam. Sam comes highly recommended, by Nat, Gareth (Manager), Anne and Adrian. He has and does contribute significantly to the co-op. He currently has time to devote to Co-op and loves being involved. The MC accepted Sam as the new Assistant Manager. Thank you very much to Nat for all of her excellent efforts – we look forward to seeing her as a shopper and co-ordinator.
PAYMENT PROPOSAL FOR THE ACCOUNTANT & ASSISTANT MANAGER
It was agreed that the co-op is now in a position to pay our Accountant and Assistant Manager, $40 & $60 respectively. Greg Carman (Employment Sub-Committee) will communicate this to Peta and Sam as well as report back to the MC on our legal obligations.
MISCELLANEOUS
* Julian & Lucia have paint (cream coloured) to do the kitchen – approved up to $20 expenditure on paint brushes should they need to be bought * We need to become pro-active about accommodation. Accommodation Working Group will meet to consider relocations options before next MC meeting and report back. Any ideas/comments re potential accommodation can be emailed to Anne u4008381@anu.edu.au (all suggestions welcome) * We acknowledge the wonderful work of Kath and Heidi re the Co-op sign as well as the work of the marketing working group (Adele and Fi). Note that David Jones will re-ignite marketing in the absence of Fi. Adrian will drop flyers off to other organizations * Lea will cover grungy lounges - approved up to $20 expenditure * It was agreed that the Co-op should have paper bags available for sale (to be paid for at the time of purchase). Adrian will organise this.
Next meeting
Monday 28 June @ 10 Bonney Street Ainslie Phone Anne 62498431
Meeting closed
12:25pm
