Management Collective meeting: Saturday 29th September 2007
From ANU Food Co-op Wiki
Agenda
- Last week's minutes, facilitator, appologies, etc.
- Paid workers
- Paid workers' reports
- Co-ordinators shortages
- Nat's resignation
- AGM
- ANU name
- Curtains etc.
- Security
- Canberra Times/Chronicle photos
- CHAPS for s21
- acton.act.au
- CAFÉ PLANS: Updated plans/strategy. Employ manager / barista till gets busier (Dioni Tuesdays (Marina on Thursdays) Barista shifts otherwise on volunteer vouchers. (consignment cakes for now – later coop does cakes and roll ups). TABLES COMING!!
- Utilising staff: all paid staff work expectactions ..needs to be a clear defined line of expectation between paid and volunteer staff otherwise we will lose coordinators? Ie. Paid staff normally do at least a regular 7 hours + a week, and always have work to do!
- Purchases: Need a new phone with hands free
- Carparking Latest News.
- CD Sales: Can we sell local artists cd’s at the coop ie Andi & George, Heidi, etc…if they play free gigs here then we can return the favour…..keep the cd’s somewhere in a safe.
- Paying for work stamps: Partnership pay for stamps hould be ½ anuual rate for 1 ½ stamps?
- Kerry to be coordinator (with clover).
- Cooperative Friday Nights Live: P.A.funds raiser ($2000) Mark wants to purchase equipment and get renumeration by way of $1000 initially then the rest from fundraising over next 6 months.
- Save the Senate Senate Sign: placement of!?!?
- Shop fittings etc: Mark would like to do devote some specific time in the next few weeks sorting out the following (preferably after hours so I can get the job done); (option – to offer Sarah Aylott/Dioni some extra work during that period ie Tuesdays, half ;Thursdays, all Fridays?) (PENDING ON FINANCIAL REPORT/SITUATION)
- sort out long outside table (materials $ few hundred supplied free of charge by mark)
- Audit stuff / shop display stuff and trolleys
- pin boards and magazine racks
- pa set up, internet, phones, grant for point of sale system
- extra shelving, locks, window bars, foam cage (with Scotty on Mondays)
- computers in office, clean old desktops, set up new computers
- Approve new members and co-ordinators.
Minutes
Present: Sam Wilson (minutes), Greg Carmen, Dioni Salas, Adele Morrison, Mark Alwast.
Appologies: Nat Keene.
Matters arising
- Email to membership announcing grant (see last meeting's minutes) and asking for help with POS system has not yet been sent.
- Minutes from last meeting approved.
Paid Workers
More staff: Nat (via email[1]) and Mark expressed a need for another paid worker. Sarah Aylott, who used to be a paid worker, is looking work. If Mark was freed-up for one day per week, he could get cracking on lots of things (see below). Scotty is also tee'd up for a few day's work installing bars on windows, deadlocks on doors, the recycling cage outside, and some other work that needs doing around the co-op. We are in a healthy financial position and so approve spending up to $1500 on extra labour.
Holidays: Mark will take two week's holidays in November; Nat will work.
Co-ordinators
About twelve co-ordinators had a meeting to discuss, amongst other things, how they might make the paid workers' lots a bit easier. Ruby Green is the new co-ordinators' co-ordinator. We still need more co-ordinators. Some people who have been trained have then never come again; but there's not much to be done about that. Nat suggests that we encourage more school teachers to train as co-ordinators because they're available in holidays (which is when we have trouble filling shifts).
Nat's Resignation
Nat will be leaving us at the end of November or the beginning of December. We will need to fill her position. (Discussed a few people who we know that might be interested.)
AGM
The AGM will be on Saturday the 10th of November at 2PM.
ANU and Our Name
No news. Doesn't look like affiliating with the ANUSA will be as straight forward as we might have hoped, but affirming our relationship with the ANU is very important to us.
Curtains
We need curtains and pelmets for insulation. We will buy fabric (to ensure overall aesthetic integration and to meet Mark's tastes) and enlist members to sew and install.
Security
Options for windows:
- "security flyscreen";
- home alarm system;
- bars on the windows.
Scotty will be installing deadlocks on the doors.
Canberra Times Photos
We won't buy photos from the Times or The Chronicle, but rather ask everyone who was at the party to send us their images.
CHAPS for s21
Combined Hot water And Power Solar Concentrator System for the new student accommodation building soon to be replacing our old one, via the lovely people at the ANU who are developing this stuff, ANU Exchange, Baulderstone Hornibrook and the Feds. Nothing to report.
acton.act.au
Sam has registered the Co-op's interest in this domain.
Cafe Plan
Make a coffee-making shift into a broader, management shift, so the coffee person isn't idle when there's no one wanting coffee (especially since she is being paid while the co-ordinator on duty is only getting vouchers). In the long-term, the cafe person will be making food (cakes etc.) but for now there are not enough customers (even if there were, it might be difficult...). It would be very good for the cafe person to learn about wider co-op management tasks.
On Tuesdays Dioni will make coffees, because there are not many customers. When trade picks up we can employ more people. Marina will do three paid hours, three voucher hours (to make coffees, learn management, and teach Dioni coffee stuff).
On Thursdays, Marina will make coffee and learn management for six hours.
Purchases
New hands-free phone for the Voip line to be purchased.
Car Parking
Mark, Greg C. and David Lamont will be meeting with Territory and Municipal Services (TAMS) this coming week, to request four permits for permit-only spaces for all three ROCKS members(as suggested to TAMS by David for the new little alcove behind building, the balance of the spaces in that separate area to be one-hour spaces but possibly voucher parking). The permits will hopefully be portable, so we can keep them in the office (for maximum flexibility). We had two dedicated free spaces in the old place -- the Conservation Council and the Environment Centre used to have one between them (and now the Conservation Council has none at their new location, while the unregulated carpark adjoining the Environment Centre's new home almost always has plenty of space) and to our knowledge the Canberra Dance Theatre and the Art Therapy people had no dedicated spaces previously, just relying on the strip of one-hour free parking along the eastern side of ROCKS.
We will also request an equivalent number of free one-hour spaces to those we used to have for shoppers, but anticipate TAMS will resist losing the income from selling vouchers they used to draw from that carpark area.
We could also apply for 'volunteer' permits which would be valid in the all-day voucher-parking spaces in the big carpark (but they would probably only be useful if people got there to park before 9am).
CD Sales
We will offer to sell the CDs of bands who play live here for free. Sell on consignment, and keep the only the covers on show to deter shoplifting.
Work Stamps
For both single and family memberships, pay half of the annual membership fee per work stamp bought in lieu of working.
Clarification: single members get one stamp per hour worked, families get one stamp per one and a half hours worked.
Co-ordinator Approvals
We confirm that it is fine for Kerrie to co-ordinate with her daughter Clover, and approve the following people to be co-ordinators:
- Ally Morris;
- Lisa Davis;
- Caitlin Croucher; and
- Vanessa Barbay.
Public Address System
To get the Co-op well set-up for live music and functions we will purchase our own PA. Co-op will put up $1000, Mark matches this, and weekly/monthly live music etc. will raise money to repay both.
Live Music Nights
First Fridays of every month, starting November (bar January, for obvious lethargic reasons). A members and supporters thing, rather than being explicitly open to the public. Serve curries!
Food Co-op Feast
Sally took on organising this, but after some thought realised that it was too much (and there were various other logistic reasons) and so there will be no Feast this year.
Save The Senate Sign
We have a Getup 'Save The Senate' sign and would like to put it up somewhere. Inside or out? Discussion ensued regarding the politics of displaying it out the front. We will display it inside so that it is prominent when people first walk through the doors.
Approve New Members
We approved all of this month's new members!
Australian Ethical Grant
We were not awarded this grant.
Dioni as Signatory
Dioni Salas will be added as a signatory to both of our bank accounts.
Financial Report
Greg presented the following about our current financial situation:
| Cash at bank | 45,204 | ||
| Cash in safe for deposit | 2,200 | ||
| Cash at Bendigo Bank | 2,672 | ||
| subtotal | 50,076 | ||
| Less | |||
| Unpresented cheques | 6,447 | ||
| Pending power,audit,insur | 3,000 | ||
| Unpaid bills (not entered) | 6,196 | ||
| Wages owing | 1,300 | ||
| subtotal | 16,943 | ||
| Buffer | $33,133 |
ACTION ITEMS
- Email membership about POS grant.
- Sam to ask members to upload photos of parties.
- Email co-ordinators re: work stamps and hours.
Next Meeting
Meeting closed 8:43PM; next meeting to be on Friday, October 19th at 6PM, which will be three weeks before the AGM, and thus this Board/MC's last ever meeting. So sad...
